See your staffing
optimization opportunity
Staffing is one of your largest costs—but also one of your biggest opportunities.TeamBuilder helps you align staffing to demand and capture measurable financial and operational impact.
*Focused on ambulatory clinical and operational staff (excluding providers)
Step 1 of 6
Q1
Provider Levels
About how many providers do you have outside the hospital (including NPs/PAs)?
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$498,000 avg. annual revenue per provider
#
$400,000 avg. annual revenue per provider
Est. Annual Medical Revenue
—
Est. Platform Users (practice managers, clinical and operational staff)
—
Step 2 of 6
Q2
Staffing Levels
How would you describe your current staffing across clinics?
Generally high
Varies a lot by location
About right overall
Generally lean / understaffed
Step 3 of 6
Q3
Productivity Approach
How does your organization manage staff productivity?
We don’t track it
We track it, but don’t actively manage to it
We actively manage staffing based on productivity
Step 4 of 6
Q4
Staffing Approach
How are staffing levels typically determined?
No consistent standard
Internal benchmarks or standards
External benchmarks
Step 5 of 6
Q5
Current Systems
What primary systems support your scheduling and workforce operations today? Select all that apply.
Epic
Oracle Cerner
NextGen
athenahealth
Workday
Infor
Other
Step 6 of 6
Q6
Scheduling Challenge
Which scheduling challenges impact your organization today? Select all that apply.
Modernizing manual scheduling workflows
Optimizing schedules for efficiency and coverage
Improving labor cost visibility and control
Increasing patient access and throughput
Almost There
Your results are ready
Enter your details below to see your personalized workforce optimization estimate.
Your Estimate
Workforce Optimization Opportunity
Based on your inputs, your organization likely has a meaningful opportunity to improve labor efficiency, reduce cost, and better align staffing to demand.
Prepared for
FINANCIAL
OPPORTUNITY
OPPORTUNITY
—
Payroll reduction
ESTIMATED
COST SAVINGS
COST SAVINGS
—
Annual savings range
ESTIMATED
ROI
ROI
—
Within the first year
Operational Maturity
What’s Driving Your Opportunity
Beyond Cost Savings, Organizations See Improvements In:
Patient Access & Throughput
- Increased appointment availability without adding staff
- Improved call answer rates and reduced scheduling delays
- Better alignment of capacity to demand across locations
Workforce Performance & Stability
- More consistent workloads across providers and staff
- Reduced burnout from over- and under-utilized days
- Clear visibility into productivity and staffing gaps
Enterprise Visibility & Control
- Real-time visibility into staffing versus demand across the enterprise
- Location-level insights with full drill-down by specialty, market, clinic, and role
- Ability to proactively adjust schedules based on demand signals—not react after the fact
- Standardized staffing methodologies applied consistently across locations
- Centralized performance visibility with flexibility to take action at the local level
Space Management
- Improved exam room and clinical space utilization across locations
- Reduced idle or underutilized space through better alignment with scheduling demand
- Data-driven visibility into space constraints to inform capacity planning and expansion decisions
Why We Show a Range
These estimates are directional and based on:
- Industry benchmarks (2025 Beckers and Kaufman Hall)
- Your responses to a few high-level questions
- Observed results across similar organizations
Actual results vary based on implementation approach, operational complexity, and adoption.
Time to Value
Organizations begin realizing value through a staged evolution of scheduling maturity:
Dynamic Scheduling Foundation
2–3 months
- Transition from manual workflows to digitized, dynamic scheduling
- Establish real-time visibility into staffing versus demand
- Enable faster schedule adjustments based on actual operational needs
Enterprise Alignment & Standardization
3–5 months
- Roll out standardized staffing models across locations
- Align scheduling practices across specialties, markets, and clinics
- Introduce consistent productivity and performance benchmarks
Advanced Optimization & Recommendations
Ongoing
- Activate data-driven staffing recommendations and scenario planning
- Continuously optimize labor, space, and capacity based on demand patterns
- Enable enterprise-wide visibility with drill-down to drive local action
Your Inputs
Sources & References
Estimates are based on 2025 Becker’s Hospital Review benchmarks and Kaufman Hall national survey data for ambulatory staffing, provider revenue, and labor cost ratios. ROI ranges reflect standard phased rollout pricing and observed results across similar organizations. All calculations are performed in-browser—no data is stored or transmitted.
Experience Tomorrow™
Discover how smarter scheduling decisions can transform your operations, visibility, and performance.